Race Brook Lodge

FAQ & Local Vendors

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faq

Does the Site Fee include lodging?

No. Our site fee is the rental cost for the barn, porch, pool area, ceremony site and DCSC after hours club. The site fee allows you to use our venue for your event(s). 

What does the Site Fee include?

Our standard weekend site fee Includes 44 hours of exclusive use of our barn, porch, pool area, DCSC after hour club, and ceremony location. The site rental starts at 3 p.m. on Friday and concludes at 11 a.m. on Sunday. The fee also includes standard set up of tables, chairs and basic décor. Our Sunday site fees include 20 hours of exclusive use of our barn, porch, pool area, DCSC after hour club, and ceremony location. See what our spaces look like.

Do you have a Food & Beverage Minimum?

Yes. We have a $10,000 Food & Beverage Minimum.

Do we have to use your on site catering?

Yes. We have a $10,000 Food & Beverage minimum for our events.

my brother is a home brewer, Are we allowed to bring in our own ALCOHOL?

No. Per our liquor license, all alcohol must be purchased through our distributor. No outside alcohol is allowed. The only place outside alcohol is allowed is in the privacy of your private guest room.

Do I have to rent all of the rooms in the lodge?

Yes. Our weekend weddings require that you rent out all 31 guest rooms. This creates a very intimate weekend experience for your group and also prevents the possibility of outside guests interrupting your group experience (and vice versa). For our Sunday weddings, we require the couple to book a block of 10 rooms.

How many many people can the lodge accommodate?

We have 31 guest rooms and can accommodate up to 79 guests. Our pricing is based on double occupancy, thus our standard group booking is for 62 people. For a fee, 10 additional guests can be accommodated.

Where is Race Mountain House and how many guests can sleep there?

Race Mountain House is located adjacent to the property. From the reception area of the lodge, it’s approximately a 10 minutes walk. It has its own driveway and can also be reached by car. The home has four bedrooms and can accommodate up to 15 guests. Our standard pricing is based on 10 guests. For a fee, 5 additional guests can be accommodated.

WE HAVE MORE THAN 94 GUESTS, IS THERE ANYWHERE NEARBY FOR THEM TO STAY?

Yes, there are additional lodging options nearby in Sheffield, MA and Salisbury, CT. Please contact us for a list of recommendations for your guest overflow!

How many people can your barn events host?

We can accommodate more than 200 guests. Our barn can comfortably seat up to 60 people for a combined use of the space for your seated dinner and dance floor. If it is a dinner only event, we can host 75 people inside of the barn. For dinner and dancing parties with more than 60 guests, you must rent a tent for the seated dinner. In this scenario, the barn is utilized for the bar, lounge and dancing. Here the barn can also be the backup rain location for a wedding ceremony, if needed.

Do you have tables and chairs that we can use?

Yes. With our standard catering packages, we provide 8banquet tables and white resin chairs for both your reception and your ceremony. We also provide white linens and standard place settings inclusive of plates, silverware and glassware. If you would like to order customized decor, like farm tables, etc, we have listed two vendors that specialize in custom tent, table, chair, linen and general decor rentals.

What time can our band/DJ play until?

Amplified music in the barn must conclude by 11 p.m.

Do you have an after party venue on site?

Yes. The Down County Social Club, under the tavern, is an underground speakeasy style venue. We host after parties there and you are welcome to have live music on until 1:30a.

Do you offer on site event planning?

No. We offer on site coordination the day of the event, and we’re here to help with support, as needed during your planning process. We will make sure that all on site logistics are handled seamlessly. Event planners, should you choose to work with one, will custom create your design aesthetic and they orchestrate all of the elements that tie the theme of your big day together. These responsibilities include things like:

  • creating floor plans and seating charts
  • giving us design direction so we can set up the space to suit your taste
  • rental orders, especially if you opt to order your own tables and chairs rather than using the standard setup that we provide
  • management of your guest list. Event planners will notify us of your final head count and ensure that we have the final meal orders
  • keeping you “on time” for hair & makeup, etc., during the day of the event
  • event planners also help to ensure that on the day of the event, you are free to mingle with your guests and enjoy the party. Sometimes last minute questions arise, and the event planner becomes our point of contact and they give us direction on those last minute details

Local Vendors

TENT & DECOR RENTALS

Mahaiwe Tent  info@mahaiwetent.com
Classical Tents  413-443-2222

WEDDING PLANNERS

Magdalena Events magda@magdalenaevents.com  
Katie Baldwin kathleenbaldwin@me.com
Tara Consolati tconsolati@hotmail.com

PHOTOGRAPHERS

Local Photographers
Chelsea Bordonaro  chelsea.proulx@gmail.com
    860-334-1645
Elaina Mortali
Eric Limon
Photographers from NYC
Chelise Michael
Parris Whittingham

FLORISTS

Crocus Hale
Daisy Stone Studio
Freund's Farm Market & Bakery (Flowers & Great Pies)
   860-824-0650
Hops Petunia
Pamela Hardcastle
Stems Flower Design
Wild & Cultivated Flower Farm (Local to Sheffield) 

Rustic Hand Painted Wood Signs

Windwhistle Design. Betsy Carnell Geller 413-229-3081 windwhistle@verizon.net

DJs

DJ BFG aka Gabriel Squalia, Squidheadkid@gmail.com

CAKES & PASTRIES

Marion Attal (wedding cakes): mamiebrougittebakery@gmail.com
Patisserie Lenox (cakes & pastries): 413-591-8747
Home Sweet Home Doughnut Shoppe: 413-717-4144
Freund's Farm Market & Bakery (Flowers & Great Pies):
   860-824-0650

GOLF CART RENTALS

W&B Golf Carts: W&B Golf Carts, Hudson NY, (518) 851-2266

AV RENTALS

Graham Stone graham@grahamstone.com
Handy Boys Event Services Troy Ramcharran 860-318-5557

Transportation

Transport the People 413-443-7111